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9 Tips To Help You Organise Your Phone in 2018

9 Tips To Help You Organise Your Phone in 2018
Carly Jacobs

‘Oh my god is that Plants Vs Zombies???’ My friend shrieked as she grabbed my phone. ‘I haven’t played this since I was at uni! Do you still play it?’

Definitely not. I downloaded that game circa 2009, slammed through the whole thing and then never touched it again. That was 9 years ago and it’s still on my phone. I’ve also had four phones in that amount of time and somehow it just ended up getting transferred from phone to phone and I stopped noticing it was there, which to be honest, is very unlike me.

I made a mental note to spend some time cleaning up my phone that evening. It occurred to me that I’ve pretty much never cleaned up my phone. It just ends up being this weird labyrinth of stuff that follows me around everywhere and it gets out of control very quickly.

Here’s a quick quiz to see if you need to organise your phone. Can you name the first 5 apps on the first screen of your phone? I can’t and they’re probably the ones I use the most often. If you have absolutely no idea what the hell is on your phone, make it your mission this week to give your phone a bit of a cleanup.

organise your phone

1. Delete apps

If you’re not using an app, delete it. If you paid money for it, the app store will remember that you paid for it and won’t charge you again if you choose to download it in the future, this works for Apple and Android phones. Get rid of anything you’re not using – organisation apps you bought on a whim and never used, apps from fitness or diet challenges you completed ages ago and kids apps you downloaded for your mate’s toddler when you went out for breakfast a few months ago. They’re just cluttering up your phone, so be bold and ditch them all. If you need a deleted app again, you can just go and download it again. Easy.

2. Organise apps

It depends on how you use your phone and what you’re trying to get out of it but I tend to have the apps I use the most on the front ‘page’ of my phone and my four favourites in the front page dock. They are TimePage, Mail, Notes and Messages. the other pages on my phone have themes. There’s a social media page where I keep Facebook and Instagram. There’s a health page where I keep MindBody and F45 challenge apps. There’s a money page where I keep my banking apps. It’s like a little mini filing system on my phone.

3. Turn off notifications 

This is more for your mental health than anything but those little circles at the top of icons can be really confronting and I don’t know of too many people who respond positively to them. Go into settings, and turn them off. For everything. You don’t actually need to know when someone likes one of your posts on Instagram. Just pop in once or twice a day and you’ll see it then. You should also turn notifications off for email and Facebook too.

4. Transfer your photos 

You don’t need to have the last ten years of average phone photos on hand at all times, plus they take up a lot of storage on phones that don’t have a lot of storage. Store them on the cloud, the way if you need you can still access them but they’re out of your phone and not cluttering up your storage space. Also don’t be afraid to delete photos. If you took fifty blurry photos at your mates hens night and there’s only one good one, just keep the good one. There’s no point in holding on to photos where you can’t really see who’s in them.

5. Clean up your music 

If you’re a music person, spend some time on a quiet weekend sorting out your music. Delete anything that is in your library twice, make sure everything is labeled correctly and if you’re really feeling it, make yourself a few playlists. I subscribe to Apple Music and it’s fantastic. It suggests a few playlists every day and I usually pick one where I don’t know many songs so I can listen and not get distracted when I write. I dabbled with Spotify and Pandora for a while but Apple Music is really my bag. Pick your favourite streaming service, sync it with your own music library and make the most of being able to carry an obscene amount of music around with you at all times. What a time to be alive right? Sometimes when I’m jogging with my AirPods in I think about when I used to go jogging with a clunky Sony cassette Walkman in high school. I could only take whatever songs I could fit on one cassette tape, now I can carry more music than I will ever be able to listen to with me at all times. It’s pretty spectacular, isn’t it?

organise your phone

6. Pick one calendar app 

Personally, I struggled a lot making the move from a physical diary to a digital one. I defaulted back to physical for years until finally I got TimePage and just committed to it. It’s excellent. I do still use a notebook but Timepage syncs with all the other apps on my phone and just seamlessly put things in my calendar. The F45 app pops my classes straight in, Google calendar syncs my meetings. It also gives me warnings on my Apple Watch to let me know when I need to leave to get to appointments on time. It also gives me weather warnings so I don’t leave the house without an umbrella when it’s going to start to raining in 15 minutes. It’s also gorgeous which makes it a pleasure to use. I had a few different calendar apps before Timepage but this is the only one that’s really stuck. It doesn’t matter which calendar app you use, just pick one and make it work.

7. Pick one To Do list app 

If you have notes and lists across a million different apps, things are going to get lost and you’re going to miss things. I use the Notes app on my iPhone because it syncs to my computer. You can make checklists in there too. I also use Clear for shopping lists but only because it’s so damn satisfying to tick things off your list, the sounds on that app amazing.

8. Make your phone beautiful  

Get yourself a gorgeous case and if your phone is broken, get it fixed. Screen replacements aren’t super affordable (they usually start at around $100) but that’s a small price to pay to not end up with shards of glass in your fingertips every time you scroll through Instagram. As an internet type person, I spend a lot of time on my phone so I make sure I spend money on beautiful cases and maintenance because it’s worth it to make my phone experience a good one.

9. Clean up your contacts 

I haven’t done this in years and writing this article prompted me to do it and it was looooooong overdue. My favourite delete was ‘Hunter The Stripper’ who I still had in my phone from my mate’s hens party in 2010. I mean he was fabulous, but I’m pretty sure Hunter was pushing forty back in the day and I’m not confident he’ll be able to bend like that almost a decade later. Next time you have a spare 20 minutes (on the train, waiting at the doctor) and delete anyone who doesn’t need to be there.

If you’re after app recommendations here are some articles you should read…

5 To do List Apps You Should Download Immediately 

The 5 Best Apps To Turn You Into A Productivity Ninja

9 Not-So-New Apps You Need On Your Phone Right Now

5 Awesome That Will Totally Improve Your Productivity

7 Totally Awesome Health and Fitness Apps

5 Insanely Useful Productivity Tools For Insanely Busy People

What are your favourite phone organisation tips? How do you keep your phone organised?

P.S Also you should totally sign up for my newsletter. It’s full of cool stuff.
P.P.S Don’t forget Crochet Coach has a free trial offer period at the moment so make sure you sign up!


  1. Michaela 6 years ago

    I’m not gonna lie….I hardly have anything on my phone. Of course I have a really basic smartphone with virtually no memory, so the only apps I have are ones I use daily. That’s it. 🙂

    • Author
      Carly Jacobs 6 years ago

      That sounds like heaven. I’ve been considering getting a ‘dumb’ phone so I can put away my actual phone but I need socials and everything for work so I can’t really do that. Such a bummer.

  2. Johanna 6 years ago

    Instead of having a page for each category I have a folder for each. That way I can pretty much see all my apps at a glance on one page. It’s divided into things like social media, photography, health, finances and so on.

    • Johanna 6 years ago

      And for storing photos the app Google Photos is amazing both on the phone and on desktop. Stores all your photos in the cloud, unlimited and is really easy to search!

      • Johanna 6 years ago

        With broken screens, get tempered glass to cover your phone, that way that breaks first before your actual screen. Much more affordable to replace.

    • Author
      Carly Jacobs 6 years ago

      I used to have folders but I found things just ended up getting buried in there and I forgot apps I’d bought. I just ditched my folder system and it’s really working for me. I’ll look into to tempered glass! Thanks for the rec.

  3. Daisy 6 years ago

    I keep an empty first screen, then swipe one screen over for two folders: one folder called “apps” for most of my apps and one folder for my more frequently used ones. BUT I usually swipe right on my iphone from the empty screen and use the search bar to access the apps I use the most… so it just takes typing the letter “f” to find facebook, etc. The phone eventually learns which four are your most recently used apps and those pop up below the search bar. I find everything so quickly and get to enjoy an empty main screen! I’m awful about photos though..since I got my current phone (128 GB), I haven’t deleted any photos. I must go through and delete the blurry and unneeded ones!!

    • Author
      Carly Jacobs 6 years ago

      I’m a search bar gal too! I couldn’t tell you where half the apps are on my phone because I almost exclusively use the search bar.

  4. Katy Hunt 6 years ago

    I have already done all this. Mainly because i have a basic phone and i have no room left on it. I refuse to pay more than 200 for a phone. And i only need 30 pre paid a month, so not buying on plan…… btw i use phone for the basics, plus calander and camera ?

    • Author
      Carly Jacobs 6 years ago

      I’d be like that too if the internet wasn’t my job! I’d love to have a phone that was only a phone… sigh! One day!

  5. Kirsten and co 6 years ago

    That was all so helpful! Thank you for the TimePage tip – I’m going to check that one out now.

    • Author
      Carly Jacobs 6 years ago

      You’re welcome! It’s so good, I’ve been using Actions (the beta version of the their product) and it’s released on 14th Feb and it’s going to be so good.

  6. Danielle O'Byrne 6 years ago

    In a fit of procrastination I organized all my apps by colours. It is so pretty and satisfying (now that I know where everything is!)

    • Author
      Carly Jacobs 6 years ago

      That sounds like an amazing fit of procrastination. 🙂

  7. Nynke 6 years ago

    Very helpful!
    Thank you.

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